HOW IT STARTS
Three ways to work with us
Every property runs differently, so VRC PMS is never just a download. We set it up around your property setup, your staff and your rules, then you run it every day
Why Four Disciplines, Not One
Why it comes with an engagement
No two properties run alike: who checks a room, how shifts work, even whether breaks are paid. So we don’t hand you a login. We look at your operations, your finances, your booking platform and your guest experience, start with what is hurting most, and set VRC PMS up to match.
How an Engagement Starts
A Conversation
What isn’t working at your property, and why.
A Property Review
Matched to whichever engagement tier fits — Basic, Standard, or VRC Partner.
Setup around your property
Your accommodation units, staff, shifts, checklists, stock list and suppliers loaded, your bookings imported, and your team trained.
Running on VRC PMS
You run it every day; we host it and support it
A booking platform runs your calendar. VRC runs your business.
Your booking platform manages reservations and channels. VRC PMS runs the property behind them: the staff, the units, the jobs and the spend. It works alongside the booking platform you already use.
Pricing and Engagement Tiers
Basic — Booking Platform Setup
R3,500 – R5,500, once-off
- What's included:
- Audit of current listing(s) across booking platforms
- Configuration and connection of your booking system (e.g. NightsBridge), Booking.com, and/or Airbnb
- Calendar sync setup across channels
- Listing content and photo-placement review
- One follow-up session to confirm everything's working correctly
- Estimated scope: 8-12 hours
- Billing structure: Flat project fee, payable on completion or 50% upfront/50% on delivery
Standard — Consulting + VRC PMS
R12,000 – R18,000 once-off setup fee
- What's included:
- Operational audit (housekeeping, staff structure, guest experience touchpoints)
- Custom SOP (standard operating procedure) development
- One staff training session
- Budget and cost-control review
- VRC PMS set up for your property: units, staff and shifts, checklists, stock list and suppliers, and the first import of your bookings
- 30 days of post-launch support
- Estimated scope: 25-40 hours of consulting work, plus PMS setup
- Ongoing PMS hosting/support (separate, since this is software, not just consulting time): R1,500 – R2,500/month
- Billing structure: Setup fee upfront (or split into two milestones), then a small recurring PMS fee
VRC Partner — Ongoing Partnership
R2,500 – R5,000/month retainer
- What's included:
- Monthly consulting check-in (call or on-site visit)
- Continued VRC PMS support and updates
- Priority response for operational issues
- Website build or refresh available as an add-on (delivered via Jump Start Web Design, billed separately)
- Estimated scope: 4-8 hours/month
"Can't I just sign up for a booking platform myself?"
You can — and for some owners, that's genuinely enough for reservations. But a booking platform only manages bookings. It won't audit your housekeeping workflow, build your SOPs, review your cost control, or train your staff. VRC's Standard and Partner tiers include VRC PMS — our own operations platform — as part of a consulting relationship, working alongside your existing booking platform rather than competing with it.